What is lease accounting software and who uses it?

Lease accounting software helps finance teams manage and report lease obligations in line with accounting standards such as IFRS 16, FRS 102, ASC 842 and other local GAAP lease standards. It automates lease calculations, journals, and disclosures, reduces spreadsheet risk, and improves accuracy for organisations with leased assets such as property, vehicles, and equipment.

Why is IFRS 16 more impactful for lessees than lessors?

IFRS 16 Leases significantly changed lessee accounting by requiring most leases to be recognised on the balance sheet as a right-of-use asset and lease liability. This affects balance sheets, profit profiles, key ratios, and disclosures. Lessor accounting, however, remains largely unchanged, with leases still classified as operating or finance leases. As a result, IFRS 16 has a far greater financial and operational impact on lessees than on lessors.

What is IFRS 16 in simple terms?

IFRS 16 requires most leases to be recognised on the balance sheet by recording both a lease liability and a right-of-use (ROU) asset. This improves transparency by ensuring lease commitments are reflected in an organisation's financial position rather than disclosed off-balance sheet.

How does Rubli handle lease amortisation schedules?

Rubli automatically generates and maintains lease amortisation schedules, splitting each payment between interest and principal. Lease liability reductions and right-of-use asset depreciation are calculated in line with International Financial Reporting Standards and updated automatically when leases change.

How does Rubli handle complex lease payments, incentives, and variable rent?

Rubli supports flexible and non-standard payment structures, including irregular payments, rent-free periods, stepped and CPI-linked rent, landlord incentives, and variable payments such as turnover rent. Custom payment tables can be used for uneven or irregular schedules, and all calculations are automated and fully auditable.

How does Rubli handle discount rates, modifications, and remeasurements?

Rubli applies accounting-standard-driven logic to assess lease changes, including modifications, remeasurements, discount-rate (IBR) updates, and early terminations. Discount rates can be set globally, per entity, or per lease through guided workflows. When remeasurement is required, changes are applied prospectively from the effective date without restating prior periods.

What advanced and judgement-based lease scenarios does Rubli support?

Rubli supports advanced scenarios, including sale-and-leaseback transactions, subleases, and both lessee and lessor accounting. It also captures management judgement for renewal and break options, rolling or periodic leases, and lease-term reassessments in a structured, transparent, and auditable manner.

How does Rubli handle dilapidation or restoration costs?

Rubli supports restoration (dilapidation) provisions by discounting expected costs to present value and including them in the right-of-use asset in line with accounting standards.

How does Rubli handle leases identified late or after period close?

Rubli supports catch-up accounting for late-identified leases and amendments by posting cumulative adjustments in the current period, without reopening closed or audited periods. All historical data remains intact, with a full audit trail preserved.

IFRS 16 Lease Accounting Software for Real-World Complexity

Rubli is an end-to-end IFRS 16 lease accounting platform that automates calculations, remeasurements, and disclosures across the entire lease lifecycle for both lessees and lessors.

Rubli is recognised by finance teams as a leading lease accounting solution

4.8 / 5

Designed for finance teams managing 5 to 20,000+ leases

Lease Accounting Lifecycle Coverage

From initial recognition and measurement through classification, reporting, disclosure, and audit, Rubli supports the full IFRS 16 lifecycle with expert support at every stage.

Fast and Easy Onboarding

Get compliant quickly with clean data and reconciled opening balances. Rubli's IFRS 16 onboarding removes risk where it matters most - at transition.

Structured onboarding led by IFRS 16 specialists
Clean lease data capture, validation, and standardisation
Accurate initial recognition of right-of-use assets and lease liabilities
Discount rates, lease terms, and lease components set up correctly from day one
Independent recalculation and reconciliation of opening balances
Go live in weeks, without parallel spreadsheets or long implementation projects

Day-to-Day IFRS 16 Operations

Maintain accurate IFRS 16 accounting across every reporting cycle. Rubli handles changing lease terms, modifications, and remeasurements without workarounds or manual adjustments.

Automated initial and subsequent measurement of lease liabilities and right-of-use assets
Depreciation, interest, and period-end journals generated automatically
Month-end and year-end reporting without spreadsheets
Native support for modifications, remeasurements, CPI-linked rent, and term changes
Backdated changes handled safely, without impacting locked prior periods
Handles real-world complexity, including foreign currency leases, multi-entity structures, subleases, and impairments

Reporting, Disclosure & Audit

Stay audit-ready with reliable, traceable IFRS 16 outputs. Rubli delivers accurate reporting at month-end, year-end, and audit time, with protected balances and full traceability.

User-configurable, drag-and-drop, pivot-style reporting
IFRS 16 movement tables and standard disclosures
Notes and supporting schedules for statutory reporting
Full audit trail with complete lease history and change tracking
Period locking to protect approved balances and reporting integrity
ERP-ready journal formats aligned to your reporting needs

Always-On Expert Support

Access IFRS 16 expertise throughout the entire lease lifecycle. Rubli combines software with embedded specialist knowledge.

Direct access to IFRS 16 specialists, not generic support agents
Practical guidance on complex lease events and technical accounting questions
Support during onboarding, month-end, year-end, and audits
Help with both platform usage and accounting judgement

Advanced Lease Accounting Features

Built for Real-World Complexity. Rubli supports advanced lease scenarios that commonly break spreadsheet-based accounting or create audit risk.

Handles non-standard rent structures without spreadsheet risk

Rent-free periods and payment holidays
Delayed commencement of payments
Step rents and fixed escalations
CPI / index-linked payments
Irregular, non-monthly payment schedules
One-off, balloon, lump-sum payments
Custom payment tables

Makes critical lease judgements auditable and consistent

Renewal and break options
Reasonably-certain assessments
Purchase options
Reassessment of lease term during life
Transparent, auditable judgement capture
Rolling / periodic property leases

Correctly separates and tracks complex lease structures

Multiple components under one contract
Separate accounting per component
Dilapidations / make-good provisions
Long-term property leases
Staged rent commencements
Residual value guarantees
Identifiable assets (e.g. registration numbers)

Accurately reflects incentives without manual recalculation

Rent-free incentives spread over lease term
Landlord fit-out contributions
Netting incentives against ROU asset
Automatic depreciation recalculation
Clear audit trail of incentive treatment

Handles mid-term changes without restatement risk

Lease term extensions or reductions
Changes in leased space
Payment renegotiations mid-term
Modification vs new lease determination
Discount-rate reassessment
Prospective application from effective date
Full versioning with preserved history

Processes exits cleanly with full P&L transparency

Full or partial early terminations
Termination penalties
Automatic derecognition of lease liability
Automatic derecognition of ROU asset
Gain or loss recognised in P&L

Applies the standards consistently across groups and portfolios

Multi-entity group structures
Shared assets across entities
Cost-centre and regional allocation
Internal group leases
Group cost of capital discount rates
Portfolio-level reporting

Corrects issues without reopening closed periods

Missing leases discovered post-facto
Late-identified amendments
Catch-up posting of depreciation, interest, and liability
No reopening of closed periods

Built-in controls that stand up to audit scrutiny

Period locking (monthly / quarterly / annual)
Full audit trail (who / when / why)
Version-controlled lease history
Document storage (contracts, addenda)
Read-only auditor access
Lease expiry email reminders

Why Finance Teams Choose Rubli for IFRS 16

Spreadsheets and bolt-on tools were never designed for ongoing IFRS 16 compliance. Rubli delivers a purpose-built system that removes manual risk.

Feature	Spreadsheets	Other Providers	Rubli
Automatic JournalsGenerate accurate journals without manual input	Manual entry	Partial or export-only	Fully automated
Migration & Opening BalancesGet live quickly with reconciled starting balances	DIY	Extra onboarding fees	Reconciled and locked
Average Migration TimeGet up and running quickly		A few months	1–4 weeks
Audit Trail & Period LockingProtect approved balances and track every change		Limited or basic logs	Full trail & period locks
Modifications & RemeasurementsHandle mid-term lease changes without restatement	Rebuild formulas	Limited automation	Instant recalculations
Disclosure ReportsGenerate IFRS 16 disclosure-ready outputs	Build from scratch	Generic templates	Disclosure-ready reports
Full Lifecycle CoverageManage leases from recognition to termination	Fragmented models	Initial recognition focus	End-to-end coverage
Reporting Speed at ScaleRun reports across large portfolios instantly	Slow and fragile	Delayed or batch	Near-instant at 10,000+ leases
Complex Lease HandlingSupport CPI, sale-leaseback, and variable terms	High error risk	Restricted scenarios	Full support
Multi-Entity ReportingReport across groups and entities seamlessly	Fragile consolidations	Limited group support	Group & entity reporting

10/10 – Fantastic lease accounting solution with exceptional customer service

- Head of Group Reporting

All You Need to Know

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IFRS 16 Resources

Explore our guides and tools to help you master IFRS 16 lease accounting.

IFRS 16 Guides

IFRS 16 Lease Liability

How to calculate and account for lease liabilities under IFRS 16...

Right-of-Use Asset

Understanding right-of-use assets under IFRS 16...

Discount Rates & IBR

How to determine discount rates and incremental borrowing rates...

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IFRS 16 Lease Accounting Software for Real-World Complexity

Lease Accounting Lifecycle Coverage

Fast and Easy Onboarding

Day-to-Day IFRS 16 Operations

Reporting, Disclosure & Audit

Always-On Expert Support

Advanced Lease Accounting Features

Complex & Variable Lease Payments

Judgement-Driven Lease Decisions

Multi-Component & Asset-Specific Leases

Lease Incentives & Contributions

Lease Modifications & Remeasurements

Early Terminations & Impairments

Multi-Entity & Portfolio Complexity

Late-Identified Leases & Catch-Up

Controls, Audit & Governance